Exercise
Instructions: Read the following minutes carefully, identify errors and correct them. Copy the corrected version of the minutes.
The Young Farmers’ Club, Lekie
Minutes of a General Meeting held in the Green Hall on Thursday, February 16, 1986
The meeting was declared open at 10am by the Chairman. The minutes of the previous meeting were read by the Secretary and after some amendments, they were adopted by member.
The poor attitude of members to meetings was condemned by the Chairman and he appeal for greater co-operation from members.
The issue of membership certificates was raised by a member. It was decided that membership certificates should be printed and issued to deserving members. The Treasurer was asked to make the sum of 100,000 francs available to the Secretary to enable him to pay for the printing. The meeting was informed that the amount in the treasury was less than 100,000 francs. It was agreed that every member should pay a levy of 2,000 franc to make up the required amount. The Financial Secretary and the Treasurer were asked to go roundly to collect the levy from members.
Members were asked to put more effort into farming so that they would enjoy richer harvest. It was reported that the Government had make available to the club, a number of farm implements which would be used by the members in the current planting season. The Chairman was asked to send a letter gratitude on behalf of the club to the Provincial Governor.
The meeting end at 12 noon.
Bessala ahanda E.N. Okala
Chairman Secretary
Extracted from Intensive English For Secondary Schools 3 page 176
Correction
The Young Farmers’ Club, Lekie
Minutes of a General Meeting held in the Green Hall on Thursday, February 16, 1986
The meeting was declared open at 10 a.m. by the Chairman. The minutes of the previous meeting were read by the Secretary and after some amendments, they were adopted by members.
The poor attitude of members to meetings was condemned by the Chairman and he appealed for greater co-operation from members.
The issue of membership certificates was raised by a member. It was decided that membership certificates should be printed and issued to deserving members. The Treasurer was asked to make the sum of 100,000 francs available to the Secretary to enable him to pay for the printing. The meeting was informed that the amount in the treasury was less than 100,000 francs. It was agreed that every member should pay a levy of 2,000 francs to make up the required amount. The Financial Secretary and the Treasurer were asked to go round to collect the levy from members.
Members were asked to put more effort into farming so that they would enjoy richer harvests. It was reported that the Government had made available to the club, a number of farm implements which would be used by the members in the current planting season. The Chairman was asked to send a letter of gratitude on behalf of the club to the Provincial Governor.
The meeting ended at 12 noon.
Bessala Ahanda E.N. Okala
Chairman Secretary
Extracted from Intensive English For Secondary Schools 3 page 176
Corrections made
- adopted by member – adopted by members – “Members” must be plural because the minutes refer to the group of members.
- appeal – appealed – The sentence is describing an action that happened in the past.
- 10am – 10 a.m. – The abbreviation “a.m.” stands for the Latin phrase ante meridiem
- 2,000 franc – 2,000 francs – “Francs” must be plural because the amount is more than one franc.
- go roundly – go round – “Go round” is the correct expression.
- richer harvest – richer harvests – “Harvests” is plural because the members are expected to have harvests over time.
- make – made – The sentence is in the past tense, so “made” is required.
- letter gratitude – letter of gratitude – The noun “gratitude” needs the preposition “of” in this expression.
- end – ended – The meeting took place in the past, so the past-tense verb “ended” is required.
- ahanda – Ahanda – The surname should begin with a capital letter because it is a proper name.